To read the full color version of this article, go to: http://www.SeniorManagementServices.com/1Bronze/pvt-146-got-a-system.html

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Mike--Your business associates will appreciate knowing about this newsletter. Why not forward it to them n0w? ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

To get what you want - on time - every time - you must develop and use a tested and proven SYSTEM to produce the RESULTS you want.

What is a system?

* A system is any organized assembly of resources and procedures, regulated by interaction or interdependence to accomplish a set of specific functions.

* Also, a system is a collection of personnel, equipment, and methods organized to accomplish a set of specific functions. (In Silicon Valley, most people equate a system is a computer.)

OK. Using only boxes (for process) and circles (for data), you can draw (flowchart) almost any system. Figure 1 below shows the overall flowchart of our Documentation Express SYSTEM, which has evolved and improved over 30 years of usage.

See Documentation Express System Flowchart at http://www.SeniorManagementServices.com/1Bronze/pvt-146-got-a-system.html

This flowchart shows how I have assembled our resources, procedures, and methods, such as:

* A system for researching, organizing, writing, and managing documentation projects. * A system for interviewing Subject Matter Experts (SMEs: managers, programmers, engineers, managers, executives, etc.). * A system for streamlining processes for writing, editing, reviewing, updating, and releasing documentation.

Many of the boxes represent sub-SYSTEMS for things like:

* A sub-system for planning work.

* A sub-system for managing writers, illustrators, contractors, printers.

* A sub-system for coordinating projects and managing time.

* A sub-system for debugging new products.

* A sub-system for tracking work-in-progress.

* A sub-system for communicating with clients, staff, and vendors.

* A sub-system for scheduling work and reporting progress.

================================================== "But Mike, how do I use something like this?" ==================================================

Well, let me explain with a real-world example.

A while back, I was working at a client's site. There was a guy there who had produced essentially nothing but CYA memos for the last 9 months. He and his SME (Subject Matter Expert) just "couldn't get it together."

The client asked me to help them.

I helped them by showing my chart, then having them use relevant parts of my system. (I did NONE of the technical work!)

The project was done in 3 short weeks!

Without my proven system, I would have to rely on "tribal knowledge" (like others who develop documentation).

Without a PROVEN SYSTEM every project becomes an expensive, time-consuming custom project, based on gossip, unconfirmed rumors, and workers' personalities!

================================================== Are you missing out on what you want because your people deliver EXCUSES instead of reliable, predictable RESULTS? ==================================================

STOP! Don't blame lack of results on your employees! Blame the lack of a SYSTEM that works! (I say "works" because some systems have bugs.)

Do you want to relieve the PRESSURES of deadlines, ever-increasing costs, and embarrassing delays?

Yes? Order copies of my new manual, "The Ultimate Career Builder" for your subordinates. Make sure their work is documented in a proven SYSTEM before you hand out promotions. UCB tells them exactly how to do it.

Otherwise, THEIR work will come back to haunt YOU - increasing your frustrations and deadline pressures.

The "UCB" Manual is money-back guaranteed and comes with personal support by the author - me. UCB not available in any store. To qualify for this one-of-a-kind manual, call for details. (510) 789-7578.

==================================================

Mike--This eZine relies on subscriber's participation. So, it stands to reason, the more subscribers, the more participation. You can expand the circulation by telling your colleagues about Profitable Venture Tactics.

Your business and management colleagues will thank you for being so thoughtful.

What did you learn today that you found most beneficial?

How will you apply what you have learned at work?

Please email your comments to http://www.SeniorManagementServices.com/contact-sms.html

Best Regards,

Mike Hayden, Principal/Consultant Your partner in streamlining business.

PS. If you're not on our P V T Roster, sign up (fr#e) at: http://www.SeniorManagementServices.com

PPS. To sign up for the PVT Forum, sign up (fr#e) at: http://groups.yahoo.com/group/ProfitableVentureTactics

* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * (c) 2006 Mike Hayden, All rights reserved. You may use material from the Profitable Venture Tactics eZine in whole or in part, as long as you include complete attribution, including live website links and email link. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *

Mike Hayden is Founder/CEO of Senior Management Services and the Documentation Express in Silicon Valley, California. Mr Hayden is the author of "7 Easy Steps to your Raise and Promotion in 30-60 Days! The book that smart bosses want their employees to read." ISBN 0-9723725-1-2. More articles at http://www.SeniorManagementServices.com/pvt-information.html