The Basics on How to Organize Files
If you think about it, the personal computer is just about the best friend any professional has today. With the fast pace any industry goes through, it is no wonder why a lot of people rely on their computers for the different tasks entailed in their jobs. But even our computers tend to get a beating from us, especially when it comes to the many files we save onto its memory drives. And there will indeed be numerous files accumulated over time. Thus, there is an inevitable need to know how to organize files.
The reason behind knowing how to organize files is simple really. First and foremost, it would definitely make anyone's job way easier. Imagine having to locate an old Excel file from so long ago, that you're no longer sure what filename the file has! This alone is a strong indication that there is indeed a need to know how to organize files.
So, how do you go about knowing how to organize files? Here are some tips anyone just might find useful. First of all, you need to create folders and name them accordingly. If you do not know how to do this, well, it is actually pretty easy. When you open you're My Documents folder, there is actually a tab at the left portion of the folder that lets you create a folder. Upon creating one, you can then name it appropriately. Let us use the context of a student here. For instance, you have reports to make for History, English, and Biology. You also have some experiments to finish for Chemistry and Physics. Plus, you have exercises to finish for Trigonometry and Algebra. So, you just might ask yourself the question on how to organize files here?
This is pretty simple! All you have to do is create folders for each of your subjects, and save your files under each folder accordingly! This way, any additional report or experiment you may have in due time would be simply saved in the folders that have already been created! You can also create subfolders under each folder. Let us say, each experiment you have for Chemistry goes through different stages. So, you can create a subfolder for each experiment, and then proceed to saving the different stages under that subfolder.
And there's al
so the matter of organizing emails. Folders are still the key concept here. Create folders for the many emails that you would receive. Depending on your needs, you can create folders according to contacts, perhaps, or according to purpose. You can create folders for work emails, personal emails, and the like. Whatever your system on how to organize files here would be, it's important to keep convenience in mind.
